COVID-19 Secure Workplace Policy

We are fully operational as a COVID Secure Workplace, having made alterations to our working practises.

 

We are committed to ensuring the Health and Safety of all stakeholder during the COVID-19 Pandemic. This policy sets out steps that we are taking in order to tackle the coronavirus outbreak onsite at SignFab.

Leicester is currently subject to a Tier 2 regional lockdown. This status does not affect our operation

Infection Control Measures

We strongly encourage all employees to follow these guidelines from the Government, Public Health UK and the World Health Organisation on infection control, both whilst at work and in their daily lives. 

This includes:

  • Frequently cleaning their hands by using alcohol-based hand rub or soap and water 

  • When coughing and sneezing, covering mouth and nose with flexed elbow or tissue, throwing this tissue away immediately and washing their hands avoiding close contact with anyone who has a fever and cough.

Social distancing 

  • When someone coughs or sneezes, they spray small liquid droplets from their nose or mouth which may contain virus. If you are too close, you can breathe in the droplets, including the COVID-19 virus if the person coughing has the disease.

  • Maintain at least 2 metres (6 feet) distance between yourself and anyone with or without them displaying the symptoms.

  • Avoid social activities.

IF YOU DEVELOP SYMPTOMS - 

  • a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)

  • a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)

If you begin to display symptoms of the virus, you must follow government guidance:

  • Stay at home, 

  • Do Not attend work

  • Do not go to a GP surgery, Pharmacy od hospital

  • Use the 111 online coronavirus service to find out what to do.

  • The new guidance has set out that individuals will still be asked to self-isolate for 7 days from the onset of COVID-19 symptoms 

  • If any other members of the household develop symptoms, however mild – the whole household will now be asked to self-isolate for 14 days from that moment.

  • You must also notify your manager at the earliest opportunity of any development within the family unit.

 

Travel Plans

SIGNFAB UK LTD accepts that some of its employees will have plans to travel in the near future, including pre-booked and paid for holidays. Certain countries have been identified as having been severely affected by the virus and we would therefore ask that employees consider, for their health reasons, whether travelling to these areas is the best thing to do. If a decision is made to travel, we ask that employees complete the amended holiday form detailing the countries to be visited, including all UK destinations so that their return to work can be managed appropriately. 

We also ask all employees to keep themselves up to date with government guidance on the countries which require self-isolation upon return, and bear in mind that this guidance can change on a daily basis. If you would like to cancel any pre-booked annual leave, you should complete the Holiday cancellation form and hand this to your manager. 

Statuary Sick Pay

  • The workplace’s usual sick leave and pay entitlements apply if someone has Coronavirus

  • If NHS 111 or a doctor advises you to self-isolate, normal sick leave and pay entitlements apply

The employee must notify his/her line Manager as soon as possible if they cannot work and how long they are likely to be off for.

In line with the company handbook you are entitled to time off to help someone who depends on you (a dependent) in an unexpected event or emergency. This would apply to situations to do with Coronavirus. For example

  • If you have children you need to look after or arrange childcare for because their school has closed

  • To help their child or another dependent if they’re sick, or need to go into isolation or hospital

Please inform your department manager, who will inform you if such leave will Paid / unpaid or to be taken as holiday

Self Isolation

 The government is currently advising people to self-isolate if they have recently returned from certain countries even if they have no symptoms, which means staying at home and not having contact with other people. In the event that this applies to you, you must not attend work during the isolation period. Your manager will keep in contact with you during this period. 

If you do have symptoms including a cough, fever or difficulty breathing, you should not attend work, follow government guidance on what to do next, also follow our normal sickness reporting procedures. In this situation, you will be treated as being on sickness absence, which we need to report any Coronavirus Illness as a separate occurrence to any normal sickness. However, if there is a reason why you think you may have been exposed to the virus, you should let your manager know before you return to work.

ISOLATION TIMESCALES

The Government and Public Health England Recommends

  • We self-isolate for 10 days from the onset of contact with someone that has COVID-19 symptoms. 

If any other member of the household develops symptoms, however mild –

  • The whole Household will need to self-isolate for 14 days from that moment.

 

SENDING EMPLOYEES HOME/REQUIRING EMPLOYEES NOT TO ATTEND WORK 

If we are concerned that you may have been exposed to the virus, even though you are not displaying symptoms, we may take the decision to send you home or require you not to attend work. 

This may occur if, for example, you inform us that you have been in close contact with someone else who has, or may have, the virus. This is treated as a period of suspension for medical reasons. It is not considered a disciplinary sanction; the period of suspension will be in recognition of the possibility that your continued presence in the workplace poses a risk of spreading the virus. 

EMPLOYEES WHO CONTRACT THE VIRUS

If you contract the virus, you should take and follow medical advice on the length of your sickness absence. You are required to produce a medical certificate for illnesses lasting seven calendar days or more, however, we appreciate that you are not likely to be in a position to obtain a medical certificate in usual timescales, therefore you should provide it as soon as is reasonably practicable. During your absence, our normal sickness absences rules will apply and you will receive statutory sick pay (SSP) in accordance with legal requirements in accordance with our contractual sick pay subject to meeting qualifying criteria.

 ATTENDANCE AT WORK

Unless you have followed our usual reporting procedures in relation to sickness absence, or you are in self-isolation following government guidance or not attending work under our specific instruction, you are expected to attend work as normal. 

General Hygiene

Wash your hands thoroughly before - consuming food, after visiting the toilet, having a cigarette

Always use the hand sanitiser before entering the shop floor

Always sneeze or cough into a tissue and dispose of it in the bin

Temporary Business Closure

As time progresses, it may become clear that the business is temporarily unable to continue its operations as normal. In this scenario, we may be forced to close all, or part, of the business temporarily until such a time as we are able to resume operations. 

Whilst we will do everything, we can to ensure that this does not happen, we may be left with no option but to place you on lay off, or short time working. During this period, your pay will be reduced accordingly and you may receive statutory guarantee pay in line with statutory provisions.

WORKING FROM ANOTHER LOCATION

It may be necessary for us to require you to work from an alternative work location if, for example, another site or your home location. Your flexibility in this regard will be expected, however, all instructions of this nature will be reasonable. SIGNFAB UK LTD will consider, as part of its general approach to maintaining normal business operations, whether employees are to be asked to work from home. Obviously, this will not be possible in every case due to the nature of individual roles. 

PERSONAL RESPONSIBILITY AND ACTIONS

Everybody must act responsibly; take the correct precautions and follow the Governments guidance on how the battle this pandemic (Covid-19) 

We all need to play our part and use the control measures detailed by the Government and Public Health and World Health Organisation for us all to be able to stop the spread. 

Any concerns over your health

In the first instance of any suspected symptoms please phone in to speak to a manager, to clarify whether you need to come in or stay away for testing during this time. 

Please do not come to work or visit us to voice your concerns or have your symptoms checked - as your actions may have the potential to put your colleges at risk of infection.

Head Office 

SignFab (UK) Ltd

Byford Road

Leicester

LE4 0DG

sales@signfab.co.uk

Switchboard: 0116 261 0104

Customer Care Team: customercare@signfab.co.uk

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